Managing a Schedule Across Two Restaurant Locations
You run the main site and the second one across town. Two schedules. Two group chats. Someone can work both. Someone is only at site B. When you need to move a shift or see who's confirmed where, you switch between spreadsheets or dig through messages.
It's not complicated in theory. In practice, it's two of everything and no single view of who's working when and where.
What Goes Wrong When You Have Two Sites
You build the schedule for site A. Then you open the other file for site B. You try to remember who said they could cover at B this week. You check the group chat. You copy names from one sheet to the other. You post both schedules and hope everyone checks the right one.
When someone asks to work at the other location, or you need to move them, you edit two places. When you want to see who's confirmed for Saturday across both sites, you look at two lists. Gaps show up when you compare them manually, often too late.
What You Actually Need
One place where both locations exist. One list of employees (some at A, some at B, some at both). One schedule view where you can filter by site or see both. When you assign a shift, you pick the location. When you check confirmations, you see who confirmed at which site.
Per-site rules matter. Break rules or pay rates can differ by location. The system should let you set that per site so you don't have to remember which rules apply where.
How It Works in Practice
You add both locations in the same account. You build the week: site A Monday to Sunday, site B Monday to Sunday. You see the whole week in a table. You assign people to a shift at a specific site. The app warns you if someone is already scheduled at the other site at the same time.
Staff see their shifts in the app and confirm. You see who confirmed at A and who at B. No switching between files. No "which schedule did I send?"
At the end of the week you run work history or reports by site if you need it for payroll or route pricing. One system, two locations, one view when you need it.
When This Helps
- Sunday evening. You build next week for both sites in one go. You see conflicts across sites. You don't close one file and open another and hope you didn't double-book someone.
- Thursday before the weekend. You check confirmations for both locations. You see who hasn't confirmed at site A and who at B. You chase the right people.
- Payroll or invoicing. You need hours by site (e.g. for per-site pricing or reporting). You run the report. Both sites are in the same place.
Try It
90-day free trial. Add both locations, build one schedule, see if it replaces the two-spreadsheet juggle. No credit card.
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