Healthcare Staff Scheduling Software
Maintain staffing ratios and compliance with scheduling software built for hospitals, clinics, and care facilities.
Healthcare Scheduling Challenges
Round-the-clock coverage requirements
Healthcare facilities must maintain adequate staffing around the clock. Missing coverage can compromise patient care and safety.
Mandated Staffing Ratios
Many healthcare facilities must maintain specific nurse-to-patient or staff-to-patient ratios. Non-compliance can result in fines and license issues.
Complex Shift Rotations
Managing day, evening, night, and weekend shifts with fair rotation is complex. Staff burnout from poor shift distribution is a real concern.
Certification & Skill Matching
Each shift must have staff with appropriate certifications (RN, LPN, CNA) and skills. Mismatching can create compliance and safety issues.
On-Call & Emergency Coverage
Managing on-call schedules and ensuring emergency coverage when staff call in sick requires constant attention.
Strict Compliance Requirements
Healthcare scheduling must comply with labor laws, union agreements, and healthcare regulations. Violations can be costly.
How Smarteaming Helps Healthcare Facilities
Coverage and compliance
Never miss a shift with automatic coverage checks:
- Automatic alerts when shifts are uncovered
- Quick identification of available staff for coverage
- On-call schedule management
- Emergency coverage protocols built-in
Staffing Ratio Compliance
Automatically enforce mandated staffing ratios:
- Configure required ratios (e.g., 1 RN per 5 patients)
- Automatic warnings when ratios aren't met
- Track compliance across all shifts and units
- Generate compliance reports for audits
Fair Shift Rotation
Automatically distribute shifts fairly:
- Rotate day, evening, and night shifts equitably
- Balance weekend and holiday assignments
- Track hours to ensure fair distribution
- Prevent staff burnout from excessive night shifts
Certification & Skill Matching
Ensure each shift has the right qualifications:
- Track certifications (RN, LPN, CNA, etc.)
- Require specific certifications for certain shifts
- Alert when required skills aren't present
- Track certification expiration dates
Key Features for Healthcare
Compliance Automation
Automatic checks ensure break requirements, maximum hours, rest periods, and staffing ratios are always met. EU/Belgium/France labor law compliance built-in.
Coverage Alerts
Get instant notifications when shifts are uncovered or staffing ratios aren't met. Quickly find available staff to fill gaps.
Shift Rotation Management
Automatically rotate shifts fairly, track hours per shift type, and ensure no one gets stuck with all night shifts or weekends.
Unit & Department Scheduling
Manage schedules across multiple units, departments, or floors. Transfer staff between units when needed.
Mobile Access
Staff can view schedules, request time off, swap shifts, and check coverage needs from their mobile phones. GPS time tracking for accurate payroll.
Compliance Reporting
Generate reports showing staffing ratio compliance, break compliance, and hours worked for audits and regulatory requirements.
GDPR Compliant & Secure
Healthcare data requires the highest level of security and compliance. Smarteaming is fully GDPR compliant with:
Custom Solutions for Healthcare Facilities
Every healthcare facility has unique needs. Smarteaming's fully customizable platform can be tailored for your specific requirements:
Ready to Improve Your Healthcare Scheduling?
Join healthcare facilities using Smarteaming to maintain compliance and reduce administrative burden. Start your 90-day free trial today. No credit card required.
GDPR compliant • EU data hosting • Fully customizable